The following guidelines are excerpts from the Palm Springs Convention Center Facility Guidelines and are provided for your convenience. Please be aware that during all load in/load out AND all show hours, contractors’ personnel are required to be on-site to handle any exhibitor questions, requests or freight.
All floorplans are to be drawn to scale and must show detail including placement of vehicles as part of any exhibit. Fire prevention equipment and exit signage must be unobstructed. Aisles may not be less than 10 ft. wide. Floorplans are to be submitted to Event Manager for Fire Marshal approval a minimum of (60) sixty days prior to the move-in date.. If vehicles are a part of your event, they must be shown on the floorplan when submitted. A copy of the approved floorplan(s) must be on file before the event may open. Failure to comply may result in the delay of show open. City of Palm Springs Fire Regulations are strictly enforced by the Palm Springs Convention Center. The Fire Marshal's decision is final
View PS Fire RegulationsResponsibility for protecting all carpeted areas rests solely with the Contractor or Service Provider responsible for performing the work in carpeted locations. This applies to areas receiving crates, pallets, freight boxes, road cases, or other large/heavy materials likely to cause carpet damage. You must place Visqueen (at least 4ml. thick) and/or masonite on all carpeted isles areas during load in and load out.
No cutting of carpet, foam core or other materials is permitted on carpeted areas without protection. Only gaffers tape may be used on carpeted areas. Scissors, boom, knuckle, and all other lifts require 100% protection from damage including tire wrapping, use of non-marking tires or Visqueen. Any items that are likely to snag carpet fibers or leave a residue may not be used on carpeted areas without 100% protection. This includes paint, adhesives, soil, grass, flowers, chalk, water, non-permitted tape, screws, nails, Velcro, rough lumber, metal, glass, or other similar items.
Electric vehicles/scooters may not be parked on carpeted surfaces for charging.
Motor vehicles must have a plastic drop cloth large enough to cover the entire undercarriage of the vehicle, and must be used during display.
Tradeshow Contractors/subcontractors are to provide specific loading dock activity information to the Event Manager. Please complete the Loading Dock Questionnaire and forward to your Event Manager a minimum of 30 days prior to the date of occupancy. A 9-bay loading dock is located on the north end of the building and affords easy access to the Oasis Exhibit Halls. The largest of the three roll up doors is 15′ 4″ high and 17′ 11″ wide. To maintain safe and efficient operations, your Event Manager shall assign dock marshals to assist with traffic coordination during load in and load out.
Marshaling Yard options may be arranged with your Event Manager and should be addressed no later than thirty (30) days prior to load in. All basic safety rules and OSHA guidelines are to be followed during load in/load out including, but not limited to:
– The safe operation of equipment and tools
– No smoking within 25 feet of any exterior doors and only in designated areas
– No drinking of alcoholic beverages or use of illegal substances on PSCC property or parking lots
– No refueling, de-fueling, storage of gasoline, kerosene, LPG or other fuels and liquids
Arrangements can be made with your event manager for marshalling vehicles in a Palm Springs Convention Center Managed Parking lot. Requests should be shared with the manager via the loading dock questionnaire which must be submitted a minimum of 30-days prior to load-in.
Please note the following rules for vehicles on display (motor craft, boats, aircraft), inside the PSCC. If you have any questions or special conditions please contact your Event Manager for consultation. City of Palm Springs Fire Regulations, under the current code, regarding display of vehicles are as follows:
- Batteries shall be disconnected in an approved manner
- Vehicles or equipment shall not be fueled or defueled within the building or on the surrounding property
- Fuel in the fuel tank shall not exceed one-quarter of the tank capacity or five (5) gallons, whichever is less
- Fuel systems shall be inspected for leaks
- Fuel tank openings shall be locked and sealed to prevent the escape of vapors
- The location of vehicles or equipment shall not obstruct or block exits or exit signage
- Contractor to place Visqueen on site along the vehicle path to protect the carpet during load in/load out
- Once vehicle is placed, Visqueen to remain under the vehicle as carpet protection
- PSCC Facility Security will receive keys with a cell phone number and name of a responsible party. The keys will remain with PSCC security until the conclusion of the event.
- Vehicle may not be relocated during show hours
The following five contractors are approved to provide electrical services at the Palm Springs Convention Center:
Convention Electric – 909.623.5192
Edlen Electrical Exhibition Services – 760.778.6111
Freeman Electrical – 714.254.3400
GES Electrical – 619.498.6300
Western Event Service - 510-430-0510
Use of any other contractor would require a variance and will be subject to approval. A written request will be required to be submitted to the assigned Event Manager at least 30 days prior to the move-in date.
Arrangements for pre/post exhibit hall cleaning are the responsibility of the decorator and must be made prior to your arrival. The Palm Springs Convention Center does not offer cleaning services in the exhibit hall before, during or after the show. Arrangements and scheduling for exhibit hall cleaning should be shared with the Event Manager.
Arrangements for interior banner hanging outside the exhibit hall should be made in advance through your Event Manager a minimum of thirty (30) days prior to your event.
Tradeshow aisle signs or exhibit banners less than 50 lbs. may be hung by the decorator without advance approval.
All tradeshow/exhibit banners or signs over 50 lbs. must be hung by ENCORE Global. Please contact a representative at 760-322-8455 for any rigging needs.
Crates, wooden boxes, packing materials, etc. may not be stored in exhibit halls, meeting rooms or interior building areas under any circumstances. Please discuss crate storage with your Event Manager prior to your arrival.
If a lift is required, arrangements should be made to rent this equipment from an outside source and should be shared with your event manager via completion of the loading dock questionnaire. Lifts may be delivered to the loading dock area the day prior to load in, and a location will be assigned for staging. The Palm Springs Convention Center does not provide carts for exhibitor or decorator use.